| 136669 | PRESENT | N | N | MAIN | PRESENT | RECEIVED | N | OMERS Update to the City of Toronto | 2024.GG17.1 | Y | Y | Y | Y | <p>The General Government Committee will hear an update on OMERS from the Director, OMERS Sponsors Corporation, and the Director, OMERS Administration Corporation.</p> | 17 | 1 | CMMTTEE | GG | All | N | Presentation | Presentation | Received | Main | Committee | … | … | … | … | … | … | … | … | … | … | … | … | … | Presentation | true | Received | … | … | … | … | — | — | — | — | — |
| 136935 | REPORT | N | N | MAIN | ACTION | ADOPTED | N | Amendment to Purchase Order Number 6052202 with Deloitte Incorporated for the Provision of System Integrator Services for the Financial System Transformation Program | 2024.GG17.2 | Y | Y | Y | Y | <p>The purpose of the report is to seek authority from the General Government Committee to negotiate and amend Purchase Order number 6052202 with Deloitte Incorporated for the provision of System Integrator Services for the Financial System Transformation Program (the Program) - in order to continue to provide implementation services to support the City's Fall 2025 launch and year end process in 2026, without any impact on the total project cost. The current contract expires December 20, 2024.</p>
<p> </p>
<p>The Program is required as the current version of the City's core financial software is approaching end of life in 2027. In the current state, there are numerous systems with financial information that exist outside of the core financial platform. Extensive manual and paper-based steps are required in most aspects of financial processes and reporting.</p>
<p> </p>
<p>The new SAP version of the core financial platform provides the City with the opportunity to review and implement more up-to-date industry leading practices by transforming the City's accounting system, which was first implemented in 1999.</p>
<p> </p>
<p>This is a large and complex corporate wide business and technology modernization transformational project, focusing on changes to the City's General Ledger, operating accounting processes, capital accounting processes and numerous integration points to other procurement, payroll, asset, and banking processes. Over 2900 plus City divisional stakeholders, representing over 40 divisions and one Agency, will be impacted by the transformation of commonly used financial processes.</p>
<p> </p>
<p>So far, the Program has completed the redesign of financial business processes and 80 percent of the preliminary initial testing phase. Part of this work includes collaborating with all City divisions and the Toronto Police Service to socialize the business transformation and assess organizational change impacts.</p>
<p> </p>
<p>Organizational change impacts are being actively managed through engagement of all divisions, supported by a 95 plus Change Ambassador Network to raise awareness and educate their divisions of the upcoming transformation.</p>
<p> </p>
<p>The negotiations and the impending Purchase Order Amendment are intended to support the next phases of the Financial System Transformation Program from 2025 to May 2026, and complete the following key deliverables, all within the current approved budget:</p>
<p> </p>
<p style="padding-left: 30px;">1. Implement the revised Public Sector Accounting Standards.</p>
<p style="padding-left: 30px;"> </p>
<p style="padding-left: 30px;">2. Integration Testing of the end-to-end business process system.</p>
<p style="padding-left: 30px;"> </p>
<p style="padding-left: 30px;">3. User Acceptance Testing phase.</p>
<p style="padding-left: 30px;"> </p>
<p style="padding-left: 30px;">4. Train end users across the City and the Toronto Police Service.</p>
<p style="padding-left: 30px;"> </p>
<p style="padding-left: 30px;">5. Upload the City's Interim and Final 2026 Capital and Operating Budgets.</p>
<p style="padding-left: 30px;"> </p>
<p style="padding-left: 30px;">6. Conversion, migration and cleansing of data records to migrate from the current SAP system to the new S/4 system.</p>
<p style="padding-left: 30px;"> </p>
<p style="padding-left: 30px;">7. Implementation of the Ariba Service Purchase Order process integrated to S/4.</p>
<p style="padding-left: 30px;"> </p>
<p style="padding-left: 30px;">8. Hypercare to address critical issues identified by City users which are triaged and rectified in a timely manner to minimize business disruption of City services, as well as adoption of new business processes, including enhancements to the system, where required. This will also include expertise to deliver the new Financial Statements by July 2026.</p>
<p> </p>
<p>The total value of the Purchase Order Amendment being requested is up to $12,100,000 net of all taxes and charges ($12,312,960 net of Harmonized Sales Tax recoveries), revising the current Purchase Order value from $51,645,200 net of all taxes and charges ($52,554,156 net of Harmonized Sales Tax recoveries) to up to $63,745,200 net of all taxes and charges ($64,867,116 net of Harmonized Sales Tax recoveries). Funding is available within the approved budget for the Financial System Transformation Program included in the 2024 - 2033 Approved Capital Budget and Plan for the Office of the Controller.</p>
<p> </p>
<p>The $12.1 million includes $2 million in contingency to support any unforeseen issues that may arise and could impact the Go-Live. Request to use the contingency will adhere to the project governance approval process which requires Executive Leadership sign-off.</p>
<p> </p>
<p>In early 2024, a project review was undertaken to better understand the challenges in achieving project milestones. As an outcome, the project established a stronger governance structure and oversight, improved divisional collaboration, a revised project timeline and realigned the project team resources for efficient delivery of the next phases. The $12.10 million request for this purchase order amendment is almost entirely offset by savings identified through the project realignment.</p>
<p> </p>
<p>General Government Committee approval is required in accordance with Municipal Code Chapter 195, Purchasing, where the current request exceeds the Chief Procurement Officer's authority of the cumulative five-year commitment limit for each vendor under Article 7, Section 195-7.3(D) of the Purchasing By-law or exceeds the threshold of $500,000 net of Harmonized Sales Tax allowed under staff authority as per the Toronto Municipal Code Chapter 71, Financial Control, Section 71-11.1.</p> |
| 136867 | REPORT | N | N | MAIN | ACTION | ADOPTED | N | Amendment to Purchase Order Number 6053894 with Heritage Restoration Inc., for the Construction of the Allan Garden's Palm House Heritage Building Restoration and Functional Upgrade for Parks, Forestry and Recreation | 2024.GG17.3 | Y | Y | Y | Y | <p>The purpose of this report is to request authority to amend Purchase Order Number 6053894 with Heritage Restoration Inc., as a result of Request for Tender Document Number 3440890581 (Contract Number 22-PFR-142) for the construction of the Palm House Heritage Building Restoration and Functional Upgrade.</p>
<p> </p>
<p>This purchase order amendment is required to address unforeseen extensive deterioration in the roof assemblies, steel structure and subsurface infrastructure that were not apparent at the time of tender. These are components of the existing building requiring repair and replacement in order to deliver a durable building restoration safe for occupant use, and which will result in successful certification of building performance and standards by governing authorities having jurisdiction.</p>
<p> </p>
<p>The total value of the purchase order amendment being requested is $275,852 net of all applicable taxes and charges ($280,707 net of Harmonized Sales Tax recoveries), revising the current purchase order from $11,048,507 net of all applicable taxes and charges ($11,242,961 net of Harmonized Sales Tax recoveries) to $11,324,359 net of all applicable taxes and charges ($11,523,668 net of Harmonized Sales Tax Recoveries).</p> | 17 | 3 | CMMTTEE | GG | 13 - Toronto Centre | N | Report |
| 136865 | REPORT | N | N | MAIN | ACTION | ADOPTED | N | Amendment to Retainer Agreement Purchase Order 6035311 with Osler, Hoskin & Harcourt LLP for Legal Services Related to Pension and Benefits Issues | 2024.GG17.4 | Y | Y | Y | Y | <p>The purpose of this report is to increase the existing retainer amount with the law firm of Osler, Hoskin & Harcourt LLP (Osler).</p>
<p> </p>
<p>An additional (amount) is required to complete the transition of administration of the Police Benefit Fund Retirement Compensation Arrangement (Police RCA) to the City and in 2025, to advise upon unlocking pension funds currently held by the Canada Revenue Agency. The current retainer ends on December 31, 2025. Subject to any unforeseen delays, this work related to the Police Benefit Fund Retirement Compensation Arrangement, including all final reviews, is expected to be completed by the end of 2025. As such, an extension of the retainer is not being requested at this time.</p>
<p> </p>
<p>Staff are seeking General Government Committee approval for a Purchase Order Amendment of an additional $50,000 net of all applicable taxes and charges ($50,880.00 net of Harmonized Sales Tax recoveries) from $1,325,000 to $1,375,000 net of all applicable taxes and charges which will allow for completion of the transition of the Police Benefit Fund Retirement Compensation Arrangement including final reviews.</p>
<p> </p>
<p>General Government Committee approval is required in accordance with Municipal Code Chapter 195, Purchasing, where the current request exceeds the Chief Procurement Officer's authority of the cumulative five-year commitment limit for each vendor under Article 7, Section 195-7.3(D) of the Purchasing By-law, or exceeds the threshold of $500,000 net of Harmonized Sales Tax allowed under staff authority as per the Toronto Municipal Code, Chapter 71, Financial Control, Section 71-11.1.</p> | 17 | 4 | CMMTTEE |
| 136738 | REPORT | N | N | MAIN | ACTION | ADOPTED | N | Amendment to Blanket Contract 47024197 with Lystek International Corporation and Blanket Contract 47024222 with Terratec Environmental Ltd., for the Biosolids Haulage and Beneficial Use at Ashbridges Bay Wastewater Treatment Plant for Toronto Water | 2024.GG17.5 | Y | Y | Y | Y | <p>The purpose of this report is to request authority to amend Blanket Contract 47024197 issued to Lystek International Corporation in the amount of $1,361,863 net of all applicable taxes and charges ($1,385,832 net of Harmonized Sales Tax recoveries) and Blanket Contract Number 47024222 with Terratec Environmental Ltd., in the amount of $2,367,895 net of all taxes and charges ($2,409,570 net of Harmonized Sales Tax recoveries).</p>
<p> </p>
<p>Both contracts have been awarded under Request for Proposal Doc 2959888829 for the removal, haulage, and Beneficial Use of Biosolids from the Ashbridges Bay Wastewater Treatment Plant. The increases are required to cover higher haulage volumes of biosolids resulting from both scheduled and unscheduled maintenance shutdowns of the pelletizer at Ashbridges Bay Wastewater Treatment Plant. These shutdowns lead to increased biosolids haulage. This amendment will ensure coverage of increased haulage volume services, if required, for the current contract period and option year renewal periods.</p>
<p> </p>
<p>The amendments requested include an increase to the current contract target value and</p>
<p>two (2) option year periods for both contracts. The total amount being requested is $3,729,758 net of all applicable taxes ($3,795,402 net of Harmonized Sales Tax recoveries), increasing the total contract target values from $22,737,593 to $26,467,351 net of all applicable taxes ($29,908,106 including all taxes and charges, $26,933,176 net of Harmonized Sales Tax recoveries).</p> | 17 | 5 | CMMTTEE |
| 136933 | REPORT | N | N | MAIN | ACTION | ADOPTED | N | Award of Doc4618961713 to Torbear Contracting Inc., for Rehabilitation and Upgrades of Two Stormwater Pumping Stations - Group 7 for Toronto Water | 2024.GG17.6 | Y | Y | Y | Y | <p>The purpose of this report is to advise of the results of the Request for Tender Doc4618961713, Contract Number 22TW-CTS-16CWD, issued for the Rehabilitation and Upgrades of two (2) Stormwater Pumping Stations - Group 7 and to request authority to enter into an agreement with Torbear Contracting Inc., the lowest compliant bid received for the solicitation in the amount of $26,798,294 net all applicable taxes and charges ($27,269,944 net of Harmonized Sales Tax recoveries), all in accordance with the terms, conditions, and specifications contained in the Request for Tender documents.</p>
<p> </p>
<p>The construction for this project is expected to commence on date of award and be completed within one hundred and fifty (150) weeks from the order to commence date. The two (2) locations are the Islington Stormwater Pumping Station and the Martin Grove Stormwater Pumping Station.</p> | 17 | 6 | CMMTTEE | GG | 1 - Etobicoke North, 3 - Etobicoke - Lakeshore | N | Report | ACTION | Adopted | Main | Committee | … |
| 136969 | REPORT | N | Y | MAIN | ACTION | ADOPTED | N | Non-Competitive Contract with Rocket Software for Proprietary Court Management Software Licences, Professional Services and Related Maintenance | 2024.GG17.7 | Y | Y | Y | Y | <p>The purpose of this report is to request City Council authority to negotiate and enter a non-competitive contract with Rocket Software Inc., for proprietary court management software licences, professional services, and related maintenance.</p>
<p> </p>
<p>The City's current contract with Rocket Software Inc., expires December 31, 2024. This report requests authorization to secure a new contract with the vendor as the sole supplier of the software, Mobius View, to ensure business continuity, allowing Court Services to maintain licensing and uninterrupted operations.</p>
<p><br /> City Council approval is required in accordance with Toronto Municipal Code Chapter 195- Purchasing, where the current request exceeds the Chief Procurement Officer's authority of the cumulative five-year (5) commitment for each supplier, under Article 7, Non-competitive or Limited Solicitations, Section 195-7.3 (D) of the Purchasing By-Law or exceeds the threshold of $500,000 net of Harmonized Sales Tax allowed under staff authority as per Toronto Municipal Code, Chapter 71 Financial Control, Section 71-11A.</p> | 17 | 7 | CMMTTEE | GG | All | N | Report | ACTION | Adopted | Main |
| 136861 | REPORT | N | N | MAIN | ACTION | ADOPTED | N | Non-Competitive Contracts with Intergraph Canada Ltd., and Quatro Group Software Systems Inc., for the Provision of Proprietary Fire Services Information and Technology Systems for Toronto Fire Services | 2024.GG17.8 | Y | Y | Y | Y | <p>The purpose of this report is to request authority to enter into a non-competitive contract due to exclusive rights with Intergraph Canada Ltd., to provide Computer Aided Dispatch which represents the core of Toronto Fire Services emergency response, in the amount of $508,800 net of all taxes and charges ($517,755 net of Harmonized Sales Tax Recoveries) for a period of five (5) years from the effective date of the agreements.</p>
<p> </p>
<p>In addition, Toronto Fire Services is also requesting authority to enter into a non-competitive contract due to exclusive rights with Quatro Group Software Systems Inc., to provide the payroll / time entry system used by Toronto Fire Services in the amount of $381,600 net of all taxes and charges ($388,316 net of Harmonized Sales Tax Recoveries), for a period of five (5) years from the effective date of the agreements.</p>
<p> </p>
<p>Both vendors have been utilized by Toronto Fire Services for a number of years to provide vital technology services for the division.</p> | 17 | 8 | CMMTTEE | GG | All | N | Report | ACTION | Adopted | Main |
| 136876 | REPORT | N | N | MAIN | ACTION | ADOPTED | N | Award of Collaborative Procurement Contract from Ontario Education Collaborative Marketplace Master Agreement OECM-2023-441-11 to Outdoor Outfits Ltd., for Toronto Paramedic Services via City Stores | 2024.GG17.9 | Y | Y | Y | Y | <p>The purpose of this report is to request authority for Toronto Paramedic Services to leverage the Ontario Education Collaborative Marketplace Master Agreement 2023-441-11 and enter into an agreement with Outdoor Outfits Ltd., for the supply and delivery of Apparel and Related Products and Services, on behalf of Toronto Paramedic Services via City Stores. The term of the contract will be from the date of award to May 5, 2030, in the total amount of $3,385,353 net of Harmonized Sales Tax ($3,444,935 net of Harmonized Sales Tax recoveries).</p>
<p> </p>
<p>The total term of the contract exceeds the five (5)-year limit authority of Bid Award Panel to award and requires City Council approval.</p>
<p> </p>
<p>The Purchasing By-law (Chapter 195), under section 195-6.6, allows the City to make an award of a procurement directly from a supplier of another public body, if the Chief Procurement Officer determines that the public body followed a competitive method consistent with the City of Toronto's procurement process.</p> | 17 | 9 | CMMTTEE | GG | All | N | Report | ACTION | Adopted | Main |
| 136932 | REPORT | N | N | MAIN | ACTION | ADOPTED | N | 100 Ethennonnhawahstihnen Lane - Below Market Lease Agreement with Petit Pearson Child Care North York for Child Care Services | 2024.GG17.10 | Y | Y | Y | Y | <p>The purpose of this report is to obtain City Council authority for the City, as landlord, to enter into a ten-year, nominal lease agreement (the "Lease") with Petit Pearson Child Care - North York (the “Tenant”), as tenant, as selected by the General Manager, Children's Services, pursuant to an Expression of Interest ("E.O.I.") process conducted by Children's Services, for the purpose of delivering child care services at a newly constructed centre located within the City’s Ethennonnhawahstihnen Community Recreation Centre (the “Leased Premises”).</p> | 17 | 10 | CMMTTEE | GG | 17 - Don Valley North | N | Report | ACTION | Adopted | Main | Committee | … | … | … | … | … | … |
| 136929 | REPORT | N | Y | MAIN | ACTION | ADOPTED | N | Litigation Arising from the Construction of Ethennonnhawahstihnen' Community Recreation Centre and Library | 2024.GG17.11 | Y | Y | Y | Y | <p>Ethenonnhawahstihnen Community Recreation Centre and Library was constructed between 2018 and 2023 pursuant to a contract entered into by the City of Toronto with Eastern Construction Company ("Eastern") as general contractor.</p>
<p> </p>
<p>During and following construction, Eastern and subcontractors retained by it for the purposes of the Project commenced lawsuits against the City relating to alleged damages and extra costs incurred during construction. The total amount claimed by Eastern on behalf of itself and its subcontractors is $13,503,992.43.</p>
<p> </p>
<p>The City defended the action and advanced a claim against its hydrogeological consultant, Terraprobe Inc.</p>
<p> </p>
<p>Confidential Attachment 1 contains legal advice from the City Solicitor regarding the litigation and seeks instructions. </p> | 17 | 11 | CMMTTEE | GG | All | N | Report | ACTION | Adopted | Main | Committee | … | … | … |
| 136931 | REPORT | N | N | MAIN | ACTION | ADOPTED | N | 21 Western Battery Road - Below Market Lease Agreement with Network Child Care Service for Child Care Services | 2024.GG17.12 | Y | Y | Y | Y | <p>The purpose of this report is to obtain City Council authority for the City, as landlord, to enter into a ten-year, nominal lease agreement (the "Lease") with Network Child Care Services (the “Tenant”), as tenant, as selected by the General Manager, Children's Services, pursuant to an Expression of Interest ("E.O.I.") process conducted by Children's Services, for the purpose of delivering child care services at a newly constructed centre located at Unit 1, 21 Western Battery Road (the “Leased Premises”).</p> | 17 | 12 | CMMTTEE | GG | 10 - Spadina - Fort York | N | Report | ACTION | Adopted | Main | Committee | … | … | … | … | … | … |
| 136930 | REPORT | N | Y | MAIN | ACTION | ADOPTED | N | Expropriation of Easements to Construct the Black Creek Sanitary Trunk Sewer Relief System - Stage 2 | 2024.GG17.13 | Y | Y | Y | Y | <p>On April 17, 2024, City Council authorized the initiation of expropriation proceedings for permanent easements in part of the properties municipally known as 37 Downsview Avenue, 200 Chalkfarm Drive, 1570 Wilson Avenue, 2208 Jane Street and 2210 Jane Street for the purpose of facilitating Phase One of Toronto Water's Black Creek Sanitary Trunk Sewer Relief System project (the "Project").</p>
<p> </p>
<p>This report relates to the second stage of the expropriation process. During the first stage and in accordance with the Expropriations Act, Notices of Application for Approval to Expropriate were served on all applicable "registered owners" and published in the newspaper. Parties with affected interests in the land had 30 days to request an inquiry into whether the proposed taking is fair, sound, and reasonably necessary. No requests were received within the 30-day period, and City Council may now approve the expropriation by this Stage 2 report. If authorized, an Expropriation Plan will be registered, and associated notices served. Statutory Offers of Compensation must be served prior to the City taking possession of the expropriated properties.</p>
<p> </p>
<p>The property requirements are set out in Appendix A and shown on the draft reference plans attached as Appendix C.</p> | 17 | 13 | CMMTTEE | GG | 6 - York Centre, 7 - Humber River - Black Creek | N | Report | ACTION |
| 136868 | REPORT | N | N | MAIN | ACTION | ADOPTED | N | Extended Authority of the Bid Award Panel During Council's 2024 Summer Recess | 2024.GG17.14 | Y | Y | Y | Y | <p>The purpose of this report is to inform the General Government Committee of contracts exceeding $20 million awarded during the 2024 summer recess, under the extended authority of the Bid Award Panel, in accordance with Section 8.3 of the Toronto Municipal Code Chapter 195, Procurement.</p> | 17 | 14 | CMMTTEE | GG | All | N | Report | ACTION | Adopted | Main | Committee | … | … | … | … | … | … | … | … | … | … |
| 136864 | REPORT | N | N | SUPPL | ACTION | ADOPTED | N | Toronto Paramedic Services - Climate Report | 2024.GG17.15 | Y | Y | Y | Y | <p>This report responds to the motion brought forward at General Governance Committee on December 6, 2023. The motion requested the Chief, Toronto Paramedic Services to explore the feasibility of purchasing zero-emission ambulance vehicles for future procurement, examine opportunities to reduce the carbon footprint of Toronto Paramedic Services operations and name a Climate Champion for Toronto Paramedic Services.</p>
<p> </p>
<p>Toronto Paramedic Services provides pre-hospital and out-of-hospital paramedic care in the City of Toronto 24 hours a day, seven days a week and 365 days a year. Toronto Paramedic Services responds to over 320,000 emergency calls every year and has 45 stations across the city to serve the emergency medical needs of residents and visitors.</p>
<p> </p>
<p>The facility maintenance for these stations is managed by Corporate Real Estate Management. Currently, buildings are the primary source of emissions at Toronto Paramedic Services. These emissions stem mainly from the combustion of fossil fuels for heating. Toronto Paramedic Services works closely with Corporate Real Estate Management and Environment and Climate to examine opportunities to reduce the carbon footprint of Toronto Paramedic Services' operations for all current and future facilities.</p>
<p> </p>
<p>Toronto Paramedic Services manages the division's fleet of approximately 400 vehicles, made up of ambulances, rapid response / supervisor vehicles, and support vehicles. While there are no electric ambulances that currently meet the Ministry of Health's stringent certification requirements for use in Ontario, Toronto Paramedic Services has installed green technology (anti-idle systems and solar panels) on all ambulances and is replacing end-of-life administrative and non-emergency internal combustion engine vehicles with electric and / or hybrid vehicles. Toronto Paramedic Services continues to evaluate opportunities to green the fleet, including exploring electric ambulances that comply with the Ministry of Health's certification requirements. </p> |
| 136936 | REPORT | N | N | MAIN | ACTION | AMENDED | N | Update on the Status of Public Spaces around Nathan Phillips Square and Toronto City Hall | 2024.GG17.16 | Y | Y | Y | Y | <p>This report provides an update to members of the General Government Committee on the status of the overall state of amenities of Nathan Phillips Square, the on-going repair program and future planned capital works (both funded and unfunded), the combination of which forms the holistic State-of-Good-Repair program.</p> | 17 | 16 | CMMTTEE | GG | 10 - Spadina - Fort York | N | Report | ACTION | Amended | Main | Committee | … | … | … | … | … | … | … | … | … | … |